--- name: ai-meeting-notes version: 1.0.3 description: "Messy notes โ†’ Clear action items. Instantly. Paste any meeting notes, transcript, or text. Get summaries, action items with owners and deadlines. Auto-saved, searchable, with integrated to-do tracking. No bot. No subscription. No setup." author: Jeff J Hunter homepage: https://jeffjhunter.com tags: [meeting-notes, action-items, meeting-assistant, productivity, notes-to-tasks, meeting-summary, transcript, notetaker, follow-up, task-extraction, todo, task-tracker] --- # ๐Ÿ“‹ AI Meeting Notes **Messy notes โ†’ Clear action items. Instantly.** Paste any meeting notes, transcript, or text. Get a clean summary with action items, owners, and deadlines. No bot. No subscription. No setup. --- ## โš ๏ธ CRITICAL: RESPONSE FORMAT (READ FIRST) **When extracting meeting notes, you MUST respond with ALL of the following in ONE SINGLE MESSAGE:** ``` โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” ๐Ÿ“‹ [MEETING TITLE] โ€” [YYYY-MM-DD] Duration: [X min] | Attendees: [Names] โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” SUMMARY [2-3 sentence overview] โšก ACTION ITEMS ([X] of [Total]) 1. [ ] @Owner: Task โ€” Deadline 2. [ ] @Owner: Task โ€” Deadline 3. [ ] @Owner: Task โ€” Deadline 4. [ ] @Owner: Task โ€” Deadline 5. [ ] @Owner: Task โ€” Deadline [Show up to 10, note "(+X more in file)" if more exist] โœ… KEY DECISIONS โ€ข Decision 1 โ€ข Decision 2 ๐Ÿ“Ž Saved: meeting-notes/YYYY-MM-DD_topic-name.md โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” Add to your to-do list? โ€ข "all" โ€” Add all [X] items โ€ข "1,2,4" โ€” Add specific items โ€ข "none" โ€” Skip ``` ### MANDATORY RULES | Rule | Requirement | |------|-------------| | **ONE response** | NEVER split into multiple messages. Display + file + to-do prompt in SINGLE response. | | **Filename format** | MUST be `YYYY-MM-DD_topic.md` โ€” Date FIRST, always. Example: `2026-02-02_anne-call.md` | | **Action items numbered** | ALWAYS show numbered list (1, 2, 3...) in chat for easy selection | | **To-do prompt** | ALWAYS include the "Add to your to-do list?" prompt if action items exist | | **File attachment** | ALWAYS attach/save the full .md file | ### โŒ NEVER DO THIS - โŒ Send file first, then "Processing...", then "Done" (THREE messages) - โŒ Filename without date: `anne-call-notes.md` - โŒ Say "includes action items" without showing them - โŒ Skip the to-do list prompt - โŒ Ask user to request display separately ### โœ… ALWAYS DO THIS - โœ… ONE message with everything - โœ… Filename: `2026-02-02_anne-call.md` (date first) - โœ… Show numbered action items in chat - โœ… Include to-do prompt - โœ… Attach full file --- ## Why This Exists You have notes. They're messy. You need to figure out who's doing what by when. You could: - Spend 20 minutes organizing manually - Pay $240/year for Otter or Fireflies - Just... not follow up (again) Or paste your notes and get clean action items in 10 seconds. --- ## What It Does | Input | Output | |-------|--------| | Messy meeting notes | โœ… Clean summary | | Otter/Fireflies transcript | โœ… Action items with owners | | Voice memo transcription | โœ… Deadlines extracted | | Email thread | โœ… Decisions captured | | Slack conversation | โœ… Follow-ups identified | | Any unstructured text | โœ… Saved & searchable | --- ## File Storage System Every extraction is automatically saved for future reference. ### Folder Structure ``` meeting-notes/ โ”œโ”€โ”€ 2025-01-27_product-sync.md โ”œโ”€โ”€ 2025-01-28_client-call-acme.md โ”œโ”€โ”€ 2025-01-29_weekly-standup.md โ””โ”€โ”€ ... ``` ### Naming Convention ``` YYYY-MM-DD_meeting-topic.md ``` - Date first (sorts chronologically) - Lowercase, hyphens for spaces - Topic extracted from content or asked ### What Gets Saved Each file includes: - **Metadata**: Date, title, attendees, source - **Summary**: Quick overview - **Action Items**: With owners and deadlines - **Decisions**: What was agreed - **Open Questions**: Unresolved items - **Raw Notes**: Original input preserved ### Reference Previous Meetings Ask things like: - "What did we decide about the budget?" - "What action items does Sarah have?" - "Show me last week's meetings" - "Find meetings about Project X" - "What's still open from the client call?" --- ## To-Do List Tracker After extracting action items, you'll be asked which ones to track. ### Adding Items ``` ACTION ITEMS EXTRACTED (5 items): 1. [ ] @Sarah: Share mockups โ€” Friday 2. [ ] @Mike: Call Acme Corp โ€” Tomorrow 3. [ ] @John: Handle social campaigns 4. [ ] @Lisa: Coordinate with agency โ€” Today 5. [ ] @Team: Resolve vendor situation โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” Add to your to-do list? โ€ข "all" โ€” Add all 5 items โ€ข "1,2,4" โ€” Add specific items โ€ข "none" โ€” Skip ``` ### Managing Your To-Dos | Command | What It Does | |---------|--------------| | "show todos" | Display full to-do list | | "todo check" | Daily review of status | | "done 3" or "completed 3" | Mark item #3 complete | | "remove 5" | Delete item #5 | | "add deadline to 3: Friday" | Set/update deadline | | "what's overdue?" | Show overdue items | | "Sarah's tasks" | Filter by owner | ### Daily Check Run "todo check" (or include in your daily routine) to see: ``` ๐Ÿ“‹ TO-DO CHECK โ€” Jan 28, 2025 โš ๏ธ OVERDUE (1 item): #3 @Sarah: Send proposal โ€” was due Jan 25 (3 days ago) ๐Ÿ“… DUE TODAY (2 items): #5 @Mike: Call Acme Corp #7 @Lisa: Follow up with vendor ๐Ÿ“‹ NO DEADLINE (2 items): #4 @John: Handle social campaigns #8 @Team: Review server costs Any updates? ("done 3,5" / "move 3 to Friday" / "remove 4") ``` ### To-Do File Location ``` todo.md โ† Your active to-do list meeting-notes/ โ† Saved meeting notes ``` --- ## How to Use **Just paste your notes and ask:** - "Extract action items from this..." - "Summarize this meeting..." - "What are the tasks from this..." - "Parse these notes..." That's it. No commands. No setup. Just paste and go. --- ## Output Formats Request any format: | Say | Get | |-----|-----| | *(default)* | Plain text | | "as markdown" | Markdown formatted | | "as a table" | Table format | | "as JSON" | Structured JSON | | "for Slack" | Copy-paste ready | | "for email" | Send to attendees | --- ## What Gets Extracted | Section | Description | |---------|-------------| | **Summary** | 2-3 sentence overview of the meeting | | **Action Items** | Tasks with owners and deadlines | | **Decisions** | What was agreed upon | | **Open Questions** | Unresolved items needing follow-up | | **Next Steps** | What happens after this meeting | --- ## For the AI: How to Extract and Save Meeting Notes **โš ๏ธ FIRST: Review the CRITICAL RESPONSE FORMAT section above. Your response MUST follow that exact format.** When a user pastes meeting notes or asks you to extract action items, follow these instructions. ### Step 0: Pre-Flight Checklist Before responding, confirm you will: - [ ] Respond in ONE single message (not multiple) - [ ] Use filename format: `YYYY-MM-DD_topic.md` (date FIRST) - [ ] Display numbered action items in chat - [ ] Attach the full .md file - [ ] Include the to-do list prompt ### Step 1: Setup Check On first use, ensure the `meeting-notes/` folder exists in the workspace: - If it doesn't exist, create it - All meeting note files go here ### Step 2: Identify the Content Type Determine what kind of input you received: - Raw meeting notes (bullets, fragments, messy) - Transcript (speaker labels, timestamps) - VTT/SRT subtitle files (video captions with timestamps) - Otter.ai / Fireflies / Zoom transcript exports - Email thread (Re:, Fw:, signatures) - Chat export (usernames, timestamps) - Mixed/other unstructured text **Supported file formats:** - `.md`, `.txt` โ€” Plain text/markdown - `.vtt`, `.srt` โ€” Video caption files (common from Zoom, Teams, etc.) - Pasted text โ€” Any format Adapt your extraction based on the format, but output should always be consistent. ### Step 3: Extract These Elements **ALWAYS extract:** 1. **Meeting Title/Topic** (for filename) - Extract from content if obvious - If unclear, ask: "What should I call this meeting?" - Use generic if needed: "meeting", "sync", "call" 2. **Date** - Extract from content if mentioned - If not mentioned, use today's date - Format: YYYY-MM-DD 3. **Summary** (2-3 sentences max) - What was this meeting about? - What was the main outcome? 4. **Action Items** (most important) - Format: `- [ ] @Owner: Task โ€” Deadline` - If no owner mentioned: `- [ ] @Team: Task` - If no deadline mentioned: `- [ ] @Owner: Task โ€” TBD` - Be specific about the task - Extract ALL action items, even implicit ones **EXTRACT IF PRESENT:** 5. **Decisions Made** - What was agreed upon? - What choices were finalized? 6. **Open Questions** - What wasn't resolved? - What needs more information? 7. **Next Steps** - When's the next meeting? - What happens after this? 8. **Attendees** (if detectable) - Who was mentioned? - Who spoke? ### Step 4: Save the File **โš ๏ธ FILENAME FORMAT IS CRITICAL:** ``` YYYY-MM-DD_topic.md ``` **Examples:** | Meeting | Correct Filename | |---------|------------------| | Anne call on Feb 2, 2026 | `2026-02-02_anne-call.md` | | Product sync on Jan 27 | `2025-01-27_product-sync.md` | | Client call with Acme | `2025-01-27_client-call-acme.md` | | 1-on-1 with Sarah | `2025-01-27_1on1-sarah.md` | **โŒ WRONG (never do these):** - `anne-call-notes.md` โ€” Missing date prefix! - `meeting-notes-2026-02-02.md` โ€” Date not first! - `2026-02-02-anne-call.md` โ€” Use underscore after date, not hyphen! - `Anne Call Notes.md` โ€” No spaces, no caps! **Validation checklist:** - [ ] Starts with `YYYY-MM-DD_` (date + underscore) - [ ] All lowercase - [ ] Hyphens for spaces in topic - [ ] No special characters - [ ] Ends with `.md` **CRITICAL โ€” Encoding & Characters:** - Always use UTF-8 encoding - Use proper Unicode characters: `โ€”` (em dash), `โ†’` (arrow), `๐Ÿ“…`, `โœ…`, `โš ๏ธ`, `โ“` - Do NOT use ASCII approximations that render as garbled text - Test: If you see `รขโ‚ฌ"` or `รฐลธ"โ€ฆ` in output, encoding is broken **File template:** ```markdown --- date: YYYY-MM-DD title: Meeting Title attendees: [Name1, Name2, Name3] source: pasted notes | transcript | email | chat --- # Meeting Title **Date:** YYYY-MM-DD **Attendees:** Name1, Name2, Name3 --- ## Summary [2-3 sentence overview] --- ## Action Items - [ ] **@Owner**: Task description โ€” *Deadline* - [ ] **@Owner**: Task description โ€” *Deadline* --- ## Decisions - Decision 1 - Decision 2 --- ## Open Questions - Question 1 - Question 2 --- ## Next Steps - Next meeting: [date/time if known] - [Other next steps] ---
๐Ÿ“ Raw Notes (click to expand) [Preserve the original input exactly as pasted]
``` **After saving, ALWAYS do all three in ONE response:** 1. **Display condensed summary in chat** 2. **Attach the full .md file** 3. **Show to-do list prompt** **CRITICAL: All three must happen in a single response. User should never need to ask separately.** **Response format (display in chat):** ``` โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” ๐Ÿ“‹ [MEETING TITLE] โ€” [Date] Duration: [X min] | Attendees: [Names...] โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” SUMMARY [2-3 sentence overview of the meeting] โšก CRITICAL ACTION ITEMS ([X] of [Total]) 1. [ ] @Owner: Task โ€” Deadline 2. [ ] @Owner: Task โ€” Deadline 3. [ ] @Owner: Task โ€” Deadline 4. [ ] @Owner: Task โ€” Deadline 5. [ ] @Owner: Task โ€” Deadline โœ… KEY DECISIONS โ€ข Decision 1 โ€ข Decision 2 ๐Ÿ“Ž Full notes attached: [filename.md] โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” Add to your to-do list? โ€ข "all" โ€” Add all [X] items โ€ข "1,2,4" โ€” Add specific items โ€ข "none" โ€” Skip ``` **Smart truncation rules:** | Action Items | Display in Chat | In File | |--------------|-----------------|---------| | 1-10 items | Show all | All | | 11-20 items | Show top 10 + "(+X more in file)" | All | | 21+ items | Show top 10 critical + "(+X more in file)" | All | **Prioritize for chat display:** 1. Items with explicit deadlines (especially "today", "tomorrow", "ASAP") 2. Items marked critical/urgent in the notes 3. Items with clear owners 4. Remaining items by order of mention **File attachment is mandatory:** - Always attach the full .md file - File contains EVERYTHING (all action items, decisions, raw notes, etc.) - Chat display is the highlight reel, file is the complete record ### Step 5: To-Do List Management **File location:** `todo.md` in workspace root **To-do file format:** ```markdown # To-Do List Last updated: YYYY-MM-DD --- ## โš ๏ธ Overdue | # | Task | Owner | Due | Source | |---|------|-------|-----|--------| | 3 | Send proposal | @Sarah | Jan 25 | client-call.md | --- ## ๐Ÿ“… Due Today | # | Task | Owner | Source | |---|------|-------|--------| | 5 | Coordinate with agency | @Lisa | product-sync.md | --- ## ๐Ÿ“† This Week | # | Task | Owner | Due | Source | |---|------|-------|-----|--------| | 1 | Share mockups | @Sarah | Fri | product-sync.md | --- ## ๐Ÿ“‹ No Deadline | # | Task | Owner | Source | |---|------|-------|--------| | 4 | Handle social campaigns | @John | product-sync.md | --- ## โœ… Completed | # | Task | Owner | Completed | |---|------|-------|-----------| | 2 | Schedule meeting | @Sarah | Jan 26 | ``` **Adding items to to-do list:** When user responds to the prompt: - "all" โ†’ Add all extracted items - "1,3,5" โ†’ Add only those numbered items - "none" โ†’ Skip, don't add any For each added item: 1. Assign next available # (auto-increment) 2. Place in correct section based on deadline 3. Record source meeting file 4. Update "Last updated" date **Confirm after adding:** ``` โœ… Added 5 items to todo.md (#12-#16) #12 @Sarah: Share mockups โ€” Friday #13 @Sarah: Update timeline โ€” No deadline #14 @Lisa: Coordinate with agency โ€” Today #15 @Mike: Call Acme Corp โ€” Tomorrow #16 @Sarah: Post job listing โ€” EOW View full list: "show todos" ``` **Handling to-do commands:** | User Says | Action | |-----------|--------| | "show todos" / "my todos" | Display full todo.md organized by section | | "todo check" / "check todos" | Run daily review (see below) | | "done 3" / "completed 3" / "finished 3" | Move #3 to Completed section with today's date | | "done 3,5,7" | Mark multiple as complete | | "remove 5" / "delete 5" | Remove item entirely from list | | "add deadline to 4: Friday" | Update item #4 with deadline, move to correct section | | "move 3 to Monday" | Update deadline | | "what's overdue?" | Show only Overdue section | | "due today" | Show only Due Today section | | "Sarah's tasks" / "@Sarah todos" | Filter all items where owner is Sarah | | "no deadline" | Show items without deadlines | **Daily check ("todo check"):** ``` ๐Ÿ“‹ TO-DO CHECK โ€” [Today's Date] โš ๏ธ OVERDUE ([X] items): #3 @Sarah: Send proposal โ€” was due Jan 25 (3 days ago) #7 @Mike: Review contract โ€” was due Jan 26 (2 days ago) ๐Ÿ“… DUE TODAY ([X] items): #5 @Lisa: Coordinate with agency #9 @John: Send assets ๐Ÿ“† COMING UP ([X] items due this week): #12 @Sarah: Share mockups โ€” Friday #15 @Mike: Call Acme โ€” Tomorrow ๐Ÿ“‹ NO DEADLINE ([X] items): #4 @John: Handle social campaigns #8 @Team: Review server costs โ†’ Consider adding deadlines to these items โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” Any updates? โ€ข "done 3,5" โ€” Mark as complete โ€ข "move 3 to Friday" โ€” Update deadline โ€ข "remove 4" โ€” Delete item ``` **Section organization rules:** | Section | Criteria | |---------|----------| | โš ๏ธ Overdue | Due date is before today | | ๐Ÿ“… Due Today | Due date is today | | ๐Ÿ“† This Week | Due date is within 7 days | | ๐Ÿ“‹ No Deadline | No due date specified | | โœ… Completed | Marked as done | **When marking complete:** 1. Move item from current section to Completed 2. Add completion date 3. Keep the original # for reference 4. Confirm: "โœ… Marked #3 complete" **When removing:** 1. Delete item entirely 2. Do NOT reuse the # (prevents confusion) 3. Confirm: "๐Ÿ—‘๏ธ Removed #5 from to-do list" ### Step 6: Handle Display Requests If user just wants to see the output (not save), show it in their requested format. If user wants both, save the file AND display the output. **Default behavior:** Save the file, offer to-do list prompt, then display summary. ### Step 7: Reference Previous Meetings When user asks about previous meetings: **"What did we decide about X?"** - Search `meeting-notes/` for relevant files - Look in Decisions sections - Return the decision with source file **"What action items does @Name have?"** - Search all files for `@Name` in Action Items - Return list with source files and dates **"Show me last week's meetings"** - List files from date range - Show title and summary for each **"Find meetings about X"** - Search filenames and content - Return matching files with relevant excerpts **Search approach:** 1. Check filenames first (fast) 2. Search content if needed 3. Return results with file references 4. Offer to show full details ### Step 8: Handle Edge Cases **If notes are very short:** - Still extract what you can - Still save the file - Note: "Brief meeting, limited details captured" **If no clear topic:** - Ask: "What should I call this meeting?" - Or use: `YYYY-MM-DD_meeting.md` **If date is ambiguous:** - Ask: "When was this meeting?" - Or use today's date with note **If multiple meetings in one paste:** - Ask: "This looks like multiple meetings. Should I separate them?" - Create separate files if confirmed **If it's not meeting notes:** - Still try to extract actionable items - Adjust filename: `YYYY-MM-DD_notes-topic.md` ### Step 9: Final Response Format **โš ๏ธ THIS IS THE MOST IMPORTANT STEP. YOUR ENTIRE RESPONSE MUST BE ONE SINGLE MESSAGE.** **Complete response template (copy this structure exactly):** ``` โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” ๐Ÿ“‹ [MEETING TITLE] โ€” [YYYY-MM-DD] Duration: [X min] | Attendees: [Names] โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” SUMMARY [2-3 sentence overview of the meeting] โšก ACTION ITEMS ([X] of [Total]) 1. [ ] @Owner: Task โ€” Deadline 2. [ ] @Owner: Task โ€” Deadline 3. [ ] @Owner: Task โ€” Deadline 4. [ ] @Owner: Task โ€” Deadline 5. [ ] @Owner: Task โ€” Deadline (+[X] more in attached file) โœ… KEY DECISIONS โ€ข Decision 1 โ€ข Decision 2 ๐Ÿ“Ž Saved: meeting-notes/YYYY-MM-DD_topic.md โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ”โ” Add to your to-do list? โ€ข "all" โ€” Add all [X] items โ€ข "1,2,4" โ€” Add specific items โ€ข "none" โ€” Skip ``` **Checklist before sending (ALL must be true):** - [ ] Is this ONE message? (not split into multiple) - [ ] Does filename start with `YYYY-MM-DD_`? - [ ] Are action items NUMBERED (1, 2, 3...)? - [ ] Is the to-do prompt included? - [ ] Is the file attached/saved? **If ANY checkbox is false, FIX IT before responding.** ### Tone - ONE response only (never send "Processing..." then "Done" separately) - Lead with summary and critical items - Be concise in chat, comprehensive in file - Always show the to-do list prompt if action items exist --- ## Customization (Optional) Want to customize the output? Create a `PREFERENCES.md` file: ```markdown # Meeting Notes Preferences ## Output Format default: markdown ## Always Include - [x] Summary - [x] Action Items - [x] Decisions - [ ] Open Questions - [ ] Attendees ## Action Item Format style: "[ ] @{owner}: {task} โ€” {deadline}" ## Additional Instructions - Always bold owner names - Group by deadline if more than 5 items ``` If this file exists, the AI will follow your preferences. If not, smart defaults apply. --- ## Examples ### Input: Messy Notes ``` marketing sync 1/27 sarah - need to finalize the q1 campaign, she said friday budget discussion - mike thinks we need 50k, approved delay on product launch - 2 weeks, waiting for legal john will send assets by wed need to figure out vendor situation still next sync thursday 2pm ``` ### Output: Saved File **File:** `meeting-notes/2025-01-27_marketing-sync.md` ```markdown --- date: 2025-01-27 title: Marketing Sync attendees: [Sarah, Mike, John] source: pasted notes --- # Marketing Sync **Date:** 2025-01-27 **Attendees:** Sarah, Mike, John --- ## Summary Marketing sync covering Q1 campaign finalization, budget approval ($50k), and product launch timeline adjustments due to legal review. --- ## Action Items - [ ] **@Sarah**: Finalize Q1 campaign โ€” *Friday* - [ ] **@John**: Send assets โ€” *Wednesday* - [ ] **@Mike**: Confirm budget allocation ($50k approved) - [ ] **@Team**: Resolve vendor situation โ€” *TBD* --- ## Decisions - Budget approved at $50k - Product launch delayed 2 weeks (waiting for legal) --- ## Open Questions - Vendor situation still unresolved --- ## Next Steps - Next sync: Thursday 2pm ---
๐Ÿ“ Raw Notes (click to expand) marketing sync 1/27 sarah - need to finalize the q1 campaign, she said friday budget discussion - mike thinks we need 50k, approved delay on product launch - 2 weeks, waiting for legal john will send assets by wed need to figure out vendor situation still next sync thursday 2pm
``` ### Confirmation Message ``` โœ… Saved: meeting-notes/2025-01-27_marketing-sync.md SUMMARY Marketing sync covering Q1 campaign, budget approval, and launch delay. ACTION ITEMS - [ ] @Sarah: Finalize Q1 campaign โ€” Friday - [ ] @John: Send assets โ€” Wednesday - [ ] @Mike: Confirm budget allocation - [ ] @Team: Resolve vendor situation โ€” TBD DECISIONS โ€ข Budget approved at $50k โ€ข Launch delayed 2 weeks Full details in saved file. ``` --- ## Referencing Previous Meetings ### "What action items does Sarah have?" ``` ๐Ÿ“‹ Sarah's Action Items (across all meetings) From 2025-01-27_marketing-sync.md: - [ ] Finalize Q1 campaign โ€” Friday From 2025-01-25_product-planning.md: - [ ] Review design mockups โ€” Monday - [x] Send timeline to team โ€” Done 2 open items, 1 completed ``` ### "What did we decide about the budget?" ``` ๐Ÿ“Œ Decisions about "budget" found: 2025-01-27_marketing-sync.md: โ€ข Budget approved at $50k 2025-01-20_quarterly-planning.md: โ€ข Q1 budget set at $150k total โ€ข Marketing allocated $50k Want me to show the full context from either meeting? ``` ### "Show me last week's meetings" ``` ๐Ÿ“… Meetings from Jan 20-27, 2025: 1. 2025-01-27_marketing-sync.md Q1 campaign, budget approval, launch delay 2. 2025-01-25_product-planning.md Roadmap review, design decisions 3. 2025-01-23_client-call-acme.md Requirements review, timeline discussion 4. 2025-01-20_quarterly-planning.md Q1 priorities, budget allocation Want details on any of these? ``` --- ## Works With - **Otter.ai exports** โ€” Paste the transcript - **Fireflies exports** โ€” Paste the summary or transcript - **Zoom transcripts** โ€” Paste the auto-generated notes - **Voice memos** โ€” Use any transcription, paste the text - **Manual notes** โ€” However messy, just paste - **Email threads** โ€” Copy the chain, paste it - **Slack threads** โ€” Export or copy, paste it Basically: If it's text, it works. --- ## Comparison | Feature | Otter.ai | Fireflies | This Skill | |---------|----------|-----------|------------| | Price | $20/mo | $18/mo | Free | | Requires bot in meeting | Yes | Yes | No | | Works with existing notes | No | No | Yes | | Setup time | 10+ min | 10+ min | 0 min | | Platform lock-in | Yes | Yes | No | --- ## FAQ **Q: Does this record my meetings?** No. This only processes text you paste. No recording, no bot, no audio. **Q: What if my notes are really messy?** That's the point. Paste them anyway. **Q: Can I use this with Otter/Fireflies transcripts?** Yes. Export or copy your transcript, paste it here. **Q: What about privacy?** Your notes are processed in the conversation. Nothing is stored or sent elsewhere. **Q: Can I customize the output?** Yes. Create a PREFERENCES.md file or just ask for a different format. --- *Built by Jeff J Hunter โ€” https://jeffjhunter.com* *Part of the OpenClaw skills ecosystem. More at https://clawhub.org*