--- name: contract-renewal-radar description: Finds every vendor and supplier contract approaching its renewal or expiry date from email — surfacing the deadline, notice period, auto-renewal risk, and whether a renegotiation conversation should be initiated. Use when a procurement manager wants to proactively manage contract renewals and avoid unwanted auto-renewals. Triggers on "contract renewals", "expiring vendor contracts", "supplier contract expiry", "auto-renewal risk", "which contracts are coming up", "renewal radar". metadata: version: 1.0.0 --- # Contract Renewal Radar ## Prerequisites This skill needs the iGPT MCP at https://mcp.igpt.ai/. If the MCP tools aren't available or return an auth error, tell the user to install the iGPT plugin (`/plugin marketplace add igptai/skills`) or add https://mcp.igpt.ai/ as a connector, then complete OAuth and say "ready". Retry once after they confirm. Never invent tokens or OAuth URLs. For deeper troubleshooting: https://raw.githubusercontent.com/igptai/skills/main/shared/mcp-guard.md --- ## What This Skill Does Scans email for every vendor and supplier contract referenced, extracts expiry and renewal dates, identifies notice periods, flags auto-renewal risks, and returns a deadline-ordered calendar so procurement can act before contracts renew unfavorably or lapse unexpectedly. --- ## Workflow 1. Before calling any tool, collect these values from the user. Offer the defaults and let the user override them; do not invent values they did not give. - [time_range] — what window of email to scan. The user may give this in any form ("last 24 months", "the last 2 years", "May 2024", "since procurement reset"). Default: the last 24 months. Keep the user's natural phrasing for use in the ask input; convert to ISO dates separately for the search call. - [category_scope] — either "all" (default) or a specific supplier category to focus on (e.g. "SaaS", "logistics", "raw materials"). - [category_clause] — derived. When [category_scope] is not "all", set to " for [category_scope] vendors". When [category_scope] is "all", set to empty string. 2. Call search with: - query: contract renew expire notice period auto-renewal terminate extend renegotiate vendor supplier agreement (if [category_scope] is not "all", append the category to the query) - date_from: ISO start date derived from [time_range] - date_to: ISO end date derived from [time_range] (or today if open-ended) 3. Call ask with: - input: Review all vendor and supplier email threads from [time_range][category_clause] that reference contracts or agreements. For each contract identify: the vendor, the type of agreement, the expiry or renewal date, the notice period required to cancel or renegotiate, whether the contract auto-renews, the annual value if mentioned, and whether a renegotiation or cancellation should be considered based on any satisfaction signals in the email thread. - output_format: { "strict": true, "schema": { "type": "object", "description": "Vendor contract renewal radar showing all upcoming expiries and renewal deadlines", "additionalProperties": false, "properties": { "as_of": { "type": "string", "description": "ISO8601 date when this report was generated" }, "contracts": { "type": "array", "description": "List of every vendor contract with renewal or expiry tracking", "items": { "type": "object", "description": "A single vendor contract with renewal deadline details", "additionalProperties": false, "properties": { "vendor": { "type": "string", "description": "Name of the vendor or supplier" }, "contract_type": { "type": "string", "description": "Type of vendor agreement", "enum": [ "saas_subscription", "service_agreement", "supply_contract", "maintenance_contract", "licensing_agreement", "framework_agreement", "master_service_agreement", "other" ] }, "description": { "type": "string", "description": "Brief description of what this contract covers" }, "expiry_date": { "type": "string", "description": "ISO8601 date the contract expires or auto-renews, empty string if unknown" }, "days_until_expiry": { "type": "number", "description": "Number of days until expiry or auto-renewal, -1 if unknown" }, "notice_period_days": { "type": "number", "description": "Days of advance notice required to cancel or prevent auto-renewal, 0 if not found" }, "action_deadline": { "type": "string", "description": "ISO8601 date by which procurement must act to avoid unwanted auto-renewal or expiry" }, "auto_renews": { "type": "boolean", "description": "Whether this contract auto-renews if no action is taken" }, "annual_value": { "type": "number", "description": "Annual contract value in local currency, 0 if not found" }, "currency": { "type": "string", "description": "Currency of the annual value" }, "satisfaction_signal": { "type": "string", "description": "Overall satisfaction with this vendor based on email signals", "enum": ["positive", "neutral", "negative", "unknown"] }, "renewal_recommendation": { "type": "string", "description": "Recommended action for this contract renewal", "enum": [ "renew_as_is", "renegotiate_before_renewal", "evaluate_alternatives", "cancel", "let_expire", "unknown" ] }, "urgency": { "type": "string", "description": "Urgency level for taking action on this contract", "enum": ["critical", "high", "medium", "low"] } }, "required": [ "vendor", "contract_type", "description", "expiry_date", "days_until_expiry", "notice_period_days", "action_deadline", "auto_renews", "annual_value", "currency", "satisfaction_signal", "renewal_recommendation", "urgency" ] } }, "critical_count": { "type": "number", "description": "Number of contracts requiring critical urgency action" }, "auto_renewal_risk_count": { "type": "number", "description": "Number of contracts at risk of unwanted auto-renewal if no action is taken" }, "summary": { "type": "string", "description": "One or two sentence summary of upcoming renewals and most urgent actions" } }, "required": [ "as_of", "contracts", "critical_count", "auto_renewal_risk_count", "summary" ] } } 4. Present ordered by urgency then action_deadline. Lead with critical count and auto_renewal_risk count. Flag any contracts with negative satisfaction signals that are approaching auto-renewal. 5. Ask: "Would you like me to draft a cancellation notice or renegotiation request for any of these vendors?"