---
name: hr-policy-management
description: "Help HR teams create, update, communicate, and govern HR policies and employee handbooks. Use when asked to write an HR policy, update the employee handbook, create a disciplinary policy, review HR policies, develop workplace guidelines, or similar policy management tasks."
metadata:
  author: Tuan Duc Tran
  version: "1.0.0"
---

# HR policy management

Create, maintain, communicate, and govern HR policies and employee handbooks — ensuring policies are legally sound, clearly written, consistently applied, and regularly updated as business and regulatory requirements evolve.

## Supported tasks

- Drafting new HR policies covering leave, conduct, performance, and workplace standards
- Reviewing and updating existing policies for compliance and relevance
- Creating employee handbook structures and content
- Designing policy communication and rollout plans
- Building policy governance frameworks with review cadences
- Writing manager and employee guides for understanding and applying policies
- Developing policy exception request processes
- Auditing policy libraries for consistency, gaps, and redundancies
- Adapting policies for multi-country or multi-entity organizations
- Creating policy acknowledgment and tracking processes

## Key prompts

### Policy drafting

1. "Write a [leave/remote work/code of conduct] policy for a [company size/industry] organization."
2. "Draft a performance improvement policy with clear process steps and documentation requirements."
3. "Create a disciplinary action policy covering verbal warning through termination."
4. "Write a flexible work arrangement policy balancing business needs and employee preferences."
5. "Develop a social media and acceptable use policy for [company context]."

### Employee handbook

1. "Create an employee handbook table of contents for a [startup/SME/enterprise]."
2. "Write the welcome and culture section of an employee handbook."
3. "Develop a compensation and benefits overview section for the employee handbook."
4. "Update the remote work section of our employee handbook for [hybrid model]."
5. "Create an employee handbook FAQ to accompany policy rollout."

### Policy governance

1. "Design a policy review and approval workflow for [company governance structure]."
2. "Create a policy register template to track all HR policies, owners, and review dates."
3. "Develop a policy exception handling process with escalation levels."
4. "Write criteria for determining when a policy needs an update vs. full revision."
5. "Build a policy audit checklist for annual compliance review."

### Communication and rollout

1. "Create a communication plan for rolling out the updated [policy] to all employees."
2. "Write manager talking points for explaining [new/changed policy] to their teams."
3. "Develop a policy acknowledgment workflow for digital signature and tracking."
4. "Create a policy FAQ document addressing the most common employee questions about [policy]."
5. "Write a change summary comparing old vs. new [policy] for employees."

## Tips

- Write policies for clarity and usability—employees should be able to find what they need and understand it without HR help.
- Review every policy at least annually and whenever relevant legislation changes.
- Involve legal counsel when drafting policies covering dismissal, discrimination, data privacy, and compliance.
- Keep policies principle-based where possible to avoid over-engineering edge cases.
- Separate the policy document (what the rule is) from the procedure document (how to follow it).
- Track acknowledgment rates to identify teams or individuals who may need additional policy communication.