--- name: ru-einvoice description: "> Use this skill whenever asked about Russian electronic invoicing or digital tax reporting for a self-employed person or small business: the VAT invoice (счёт-фактура), the universal transfer document (УПД), electronic document exchange (ЭДО) and when e-invoices are mandatory, the goods traceability system (национальная система прослеживаемости товаров), online cash registers (ККТ / онлайн-касса) transmitting via ОФД to ФНС, product labelling («Честный знак» / маркировка), the electronically filed VAT return, and what a самозанятый (НПД), an ИП on УСН, and an ИП/ООО on ОСНО must each do. Trigger on phrases like \"счёт-фактура\", \"УПД\", \"ЭДО Russia\", \"online cash register Russia\", \"ККТ\", \"онлайн-касса\", \"ОФД\", \"прослеживаемость\", \"маркировка\", \"Честный знак\", \"e-invoicing Russia\", or any question about Russian digital invoicing or fiscal reporting. Always read this skill before advising on Russian e-invoicing or fiscal reporting." license: AGPL-3.0-or-later (code) / OpenAccountants Guide License v1.0 (content) metadata: source: openaccountants jurisdiction: RU category: international quality: source-cited draft openaccountants_url: "https://openaccountants.com/skills/ru-einvoice" tax_year: 2026 obligation: EINV --- # Russia — Electronic Invoicing & Digital Reporting (ЭДО, ККТ, прослеживаемость) > **General reference only.** This skill is general tax/accounting reference material for AI-assisted workflows. It has not been reviewed for any specific person's facts, documents, elections, deadlines, residency, filing status, or local procedures. Do not rely on it to file, pay, amend, or take a tax position without review by a qualified professional in the relevant jurisdiction. > **Quality tier:** Research-verified — pending sign-off by a Russian accountant. > **Tax year:** 2026. Verified against ФНС (nalog.gov.ru) and reputable Russian > secondary sources in May 2026. Several rollouts are still phasing in — items > marked **[verify]** must be re-checked against current ФНС guidance before use. > Respond to the user in their own language (Russian or English). Russian native > terms are kept inline so the skill works for both. This skill describes the *plumbing* of Russian tax compliance — how documents are created, signed, exchanged, and reported electronically. It does **not** compute tax. For VAT classification and the НДС return itself, defer to the `russia-vat` skill; for income tax / regime selection, defer to `ru-income-tax`, `ru-usn`, and `ru-self-employed-npd`. --- ## 1. Quick Reference | Field | Value | |-------|-------| | Country | Russian Federation (RU) | | Scope | Electronic invoicing & digital reporting — счёт-фактура / УПД, ЭДО, ККТ/ОФД, прослеживаемость, маркировка, e-filed VAT return | | Currency | Russian rouble (RUB / ₽) | | Systems | **ЭДО** (electronic document exchange via operators), **ОФД/ККТ** (online cash registers → fiscal data operators → ФНС), **прослеживаемость** (national goods traceability), **«Честный знак»** (mandatory labelling/маркировка) | | Authority | Federal Tax Service — **ФНС** (nalog.gov.ru). Labelling operator: ЦРПТ / «Честный знак» (chestnyznak.ru) | | Primary law | НК РФ Part Two, Ch. 21 (счёт-фактура, ст. 169); Federal Law No. 54-ФЗ (ККТ); Government Decree No. 1137 (invoice forms); Federal Law No. 371-ФЗ (traceability); Federal Law No. 487-ФЗ (labelling); Federal Law No. 425-ФЗ of 28 Nov 2025 (VAT rate 20%→22% and УСН VAT changes from 2026) | | Quality tier | Research-verified — pending sign-off by a Russian accountant | | Skill version | 1.0 | ### Conservative defaults When facts are missing, assume the position that minimises ФНС penalty risk and flag for the reviewer: - **Default to electronic, not paper.** If a counterparty deals in traceable (прослеживаемые) or labelled (маркированные) goods, assume the счёт-фактура / УПД **must** be electronic via an ЭДО operator. Do not advise paper. - **Default to "ККТ required"** for any retail sale or service settlement with an individual, unless a specific 54-ФЗ exemption clearly applies. - **Never assume the user is the simplest regime.** Confirm whether they are самозанятый (НПД), ИП on УСН, ИП on ОСНО, or ООО — obligations differ sharply. - **Treat rollout dates as moving.** Labelling and traceability scope expand almost every quarter; mark scope claims **[verify]** against the current «Честный знак» calendar and the Government traceability list. - **Do not guess document formats/versions.** Confirm the current ФНС-approved XML format (e.g. УПД version) before asserting it is mandatory. --- ## 2. Who Must Do What — by Regime The single most important distinction. Get the regime first, then apply the row. | Obligation | Самозанятый (НПД) | ИП on УСН | ИП/ООО on ОСНО | |------------|-------------------|-----------|----------------| | **Issue счёт-фактура (VAT invoice)** | No — not a VAT payer; issues a **чек** in «Мой налог» instead | Only if a VAT payer (2025 income > ₽20m) **or** voluntarily issues VAT invoices | **Yes** — VAT payer; счёт-фактура is mandatory for taxable supplies | | **Use ЭДО (electronic exchange)** | Not required | Required if dealing in traceable/labelled goods; otherwise optional but common | Required for traceable/labelled goods; e-invoices and e-VAT-return effectively force ЭДО | | **Online cash register (ККТ/ОФД)** | **No** — the «Мой налог» чек replaces ККТ | **Yes** for most retail/service sales to individuals (some exemptions) | **Yes** for most retail/service sales to individuals | | **VAT return (НДС-декларация)** | No | Only if a VAT payer; electronic, quarterly | **Yes** — electronic, quarterly | | **Traceability reporting (прослеживаемость)** | No | Yes if it handles traceable goods | Yes if it handles traceable goods | | **Labelling («Честный знак»)** | Effectively no (NPD cannot resell most labelled categories for resale) | Yes if it produces/imports/sells labelled goods | Yes if it produces/imports/sells labelled goods | **Key takeaways** - **Самозанятый (НПД):** the lightest regime. **No счёт-фактура, no ККТ, no VAT return.** The only document is the **чек** generated in the **«Мой налог»** app after each receipt of income; it is sent to the customer (link, QR, paper, or e-mail) and constitutes the income confirmation to ФНС. The app reports income to ФНС automatically — there is no separate filing. (See `ru-self-employed-npd`.) - **ИП on УСН:** from 2026 a simplified-regime taxpayer **becomes a VAT payer if 2025 income exceeded ₽20,000,000** (threshold drops to ₽15m for 2027 and ₽10m from 2028) — Federal Law No. 425-ФЗ. A VAT-paying упрощенец must issue счета-фактуры, keep the книга продаж / книга покупок, and file the НДС-return electronically. Below the threshold, no VAT invoices and no VAT return — but ККТ and (if applicable) traceability/labelling obligations still apply. - **ИП/ООО on ОСНО:** full VAT obligations — счёт-фактура mandatory, ledgers, quarterly e-filed VAT return, plus ККТ and any traceability/labelling duties. --- ## 3. счёт-фактура / УПД & When ЭДО Is Mandatory ### 3.1 The documents - **счёт-фактура** — the VAT invoice under НК РФ ст. 169. It is the document that supports the buyer's input-VAT deduction (вычет НДС). Required from VAT payers on taxable supplies. Mandatory content includes the parties, the VAT rate (standard **22%** from 1 Jan 2026, or 10% / 0%), the amount, and — for special goods — traceability/labelling fields. - **УПД (универсальный передаточный документ)** — the "universal transfer document" that combines an invoice with a primary handover document (it can replace the ТОРГ-12 delivery note or an act of services). The УПД with status **«1»** doubles as a счёт-фактура (for VAT) **and** a primary document; status **«2»** is a primary document only (no VAT function). From 2026 the УПД is the expected replacement for separate delivery notes and acts in ЭДО. **[verify]** - **Format/version.** ФНС publishes the approved XML format. For 2026 the УПД e-format moved to a new version (reported as **5.03**) reflecting the 22% rate and the traceability/labelling fields. **Confirm the current mandatory version and effective date against ФНС before asserting it.** **[verify]** ### 3.2 ЭДО — electronic document exchange **ЭДО (электронный документооборот)** is the exchange of legally significant documents in electronic form, usually through a certified **оператор ЭДО** (e.g. Контур.Диадок, СБИС, Такском). Documents are signed and transmitted over the operator's secured channel; ФНС can request them electronically. **When e-invoicing is MANDATORY (not optional):** - **Traceable goods (прослеживаемые товары):** счёт-фактура and УПД for operations with traceable goods **must be electronic via an ЭДО operator** — paper is not permitted (НК РФ; Federal Law No. 371-ФЗ). The document must carry the **РНПТ** and the related fields (graphs 11, 12/12а, 13, 14 of the invoice). - **Labelled goods (маркированные товары):** transfer of «Честный знак»–labelled goods between participants is documented through electronic УПД in the labelling system; e-document exchange is effectively required. **[verify scope by category]** - **Practical compulsion for VAT payers:** the VAT return is filed electronically and includes invoice-level data from the книга продаж / книга покупок, so VAT payers run счета-фактуры through ЭДО or e-reporting software in practice even where paper is technically still allowed for non-traceable goods. **Signing.** Legally significant e-documents normally use a **qualified electronic signature (КЭП — квалифицированная электронная подпись)**. Note a 2026 development: for routine document flow ФНС accepts the operator's secured channel, so parties are not always required to apply КЭП for ordinary (non-mandatory-КЭП) documents — **verify the exact document types this applies to.** **[verify]** ### 3.3 What each regime does here - **НПД:** none of this. No счёт-фактура, no УПД, no ЭДО. (If a customer demands a VAT invoice, the NPD person generally cannot/should not issue one — flag and refer to `ru-self-employed-npd`.) - **УСН non-VAT-payer:** no счёт-фактура; may still need ЭДО + electronic УПД if it touches traceable or labelled goods. - **УСН VAT-payer / ОСНО:** issue счета-фактуры (or УПД status 1); use ЭДО for traceable/labelled goods; data flows into the e-filed VAT return. --- ## 4. ККТ / Онлайн-касса & ОФД ### 4.1 How it works Under **Federal Law No. 54-ФЗ**, most businesses settling with individuals must use a **контрольно-кассовая техника (ККТ / онлайн-касса)** fitted with a **fiscal drive (фискальный накопитель)**. Each receipt (кассовый чек) is sent in real time through a **fiscal data operator (ОФД — оператор фискальных данных)** to **ФНС**. The customer gets a paper or electronic чек (with a QR code that lets the customer verify it via the ФНС checker). Cash-register receipt requisites tightened from 1 September 2025 (e.g. buyer phone/e-mail tags for online payment, time zone, non-cash amount, QR) and those requirements continue into 2026. ### 4.2 Who must use ККТ in 2026 - **Required:** most ИП and organisations on **ОСНО and УСН** that sell goods or services to individuals, online or offline. - **Exempt (selected, non-exhaustive):** - **Самозанятые (НПД)** — fully exempt for NPD income; the **«Мой налог» чек** replaces the cash receipt. - Certain **ПСН (патент)** activities listed in 54-ФЗ. - Businesses in designated remote/hard-to-reach areas (паспортных условиях) — may issue paper БСО without transmitting through ОФД. - Specific personal services without hired staff (e.g. shoe repair, tutoring, renting out one's own dwelling, certain childcare) — **verify the current list, it changes.** **[verify]** - **Penalties** for ККТ violations are scheduled to **increase in 2026** — flag this as a real cost of non-compliance. **[verify exact amounts]** ### 4.3 By regime | Regime | ККТ / ОФД | |--------|-----------| | Самозанятый (НПД) | **Not required** — чек in «Мой налог» | | ИП on УСН | **Required** for most B2C sales (limited exemptions) | | ИП/ООО on ОСНО | **Required** for most B2C sales | Note: ККТ is for *settlement* receipts to customers; the счёт-фактура/УПД is a separate VAT/primary document. A VAT-paying retailer may need **both** a кассовый чек (for the sale) and a счёт-фактура/УПД (for the VAT/B2B leg). --- ## 5. Traceability (прослеживаемость) & Labelling (маркировка) These are two **different** systems — do not conflate them. ### 5.1 National goods traceability — прослеживаемость - **What:** the **национальная система прослеживаемости товаров** (Federal Law No. 371-ФЗ) is a *document-based* (not physical-marking) system tracking certain **imported goods** by lot. There is **no physical code on the item** — tracking is by the **РНПТ (регистрационный номер партии товара)** carried through invoices. - **Scope:** a Government-approved list (e.g. monitors and projectors, certain refrigeration/AC equipment, industrial vehicles, washing machines, certain children's items, etc.). **The list is amended periodically — verify the current Government перечень before classifying.** **[verify]** - **РНПТ:** the importer registers each incoming lot with ФНС and obtains the РНПТ; for EAEU imports the participant requests it from ФНС. - **Mandatory e-invoices:** operations with traceable goods require **electronic** счёт-фактура / УПД via ЭДО, carrying the РНПТ and graphs 11–14. - **Reporting:** participants file a **quarterly report on operations with traceable goods (отчёт об операциях)** to ФНС, due by the **25th** of the month after the quarter. VAT payers reflect traceability data within the VAT return ecosystem; non-VAT-payers (e.g. УСН) file the separate operations report. - **Liability:** dedicated **penalties for traceability violations are scheduled to take effect from 1 September 2026** — until then enforcement is lighter, but the documentary obligations already apply. **[verify]** ### 5.2 Product labelling — «Честный знак» / маркировка (brief) - **What:** a *physical* marking system. Each unit carries a **Data Matrix** code registered in the **«Честный знак»** system (operator ЦРПТ) so the unit can be tracked from producer/importer to retail sale. - **Categories (2026, expanding):** include footwear, clothing/light industry, dairy, bottled water, tobacco/nicotine, beer and low-alcohol drinks, pet food, veterinary preparations, dietary supplements (БАДы), antiseptics, and more. **Scope and start dates change almost every quarter — verify against the «Честный знак» calendar.** **[verify]** - **At the till:** from 2026 a **разрешительный режим (permission/validation mode)** applies for many categories — the cash software queries «Честный знак» at sale to confirm the code is legal, unsold, not expired, etc. This links ККТ to labelling. - **Documents:** transfers of labelled goods between participants are documented via **electronic УПД** in the labelling system. - **Relevance to the self-employed:** a **самозанятый (НПД) generally cannot resell labelled goods for resale** (NPD prohibits resale of others' goods), so labelling rarely applies to NPD producers of their own non-listed goods. ИП/ООО handling listed categories must register in «Честный знак» and mark units. --- ## 6. Worked Examples ### Example 1 — Freelance developer, самозанятый (НПД) A developer on НПД invoices a Russian client ₽150,000 for a project. **Does she issue a счёт-фактура or use a cash register?** No. As an NPD payer she is **not a VAT payer** and is **exempt from ККТ**. She generates a **чек in «Мой налог»** after receiving payment and sends the чек link to the client. No счёт-фактура, no ЭДО, no VAT return. The app reports the income to ФНС automatically. If the client insists on a VAT invoice, that is a sign the client expects a VAT-paying counterparty — she cannot provide one; escalate to the reviewer / `ru-self-employed-npd`. ### Example 2 — ИП on УСН, retail shop, no traceable goods, 2025 income ₽8m The shop sells ordinary (non-traceable, non-labelled) goods to walk-in customers. **Obligations:** Below the ₽20m VAT threshold, so **no счёт-фактура and no VAT return**. But it **must use an online cash register (ККТ)** transmitting кассовые чеки through an **ОФД** to ФНС for its retail sales. No ЭДО is mandatory unless it later starts handling traceable/labelled stock. ### Example 3 — ИП on УСН crossing the VAT threshold + traceable goods An ИП on УСН had 2025 income of ₽26m (above ₽20m) and imports monitors (a traceable category). From 2026 it is a **VAT payer**: it must issue **счета-фактуры** (or УПД status 1), keep the книга продаж / книга покупок, and **file the НДС-return electronically**. Because monitors are traceable, those invoices/УПД **must be electronic via an ЭДО operator** and carry the **РНПТ**. It also files the **quarterly traceability operations report** and continues to use **ККТ** for any B2C sales. (VAT computation → `russia-vat`.) ### Example 4 — ООО on ОСНО selling labelled footwear at retail Footwear is a «Честный знак» category. The ООО must register in «Честный знак», ensure each pair carries a **Data Matrix** code, and at the till the **ККТ** software validates the code under the разрешительный режим and transmits the чек via **ОФД**. As an ОСНО VAT payer it issues **счета-фактуры/УПД** and files the **electronic VAT return** quarterly (due the 25th of the month after the quarter, electronic only via an ЭДО/ТКС operator). --- ## 7. Tier 2 Issues, References & Checklist ### Tier 2 — escalate to a credentialed Russian accountant - Whether a specific good is **traceable** or **labelled** in 2026, and the exact start date for a new category. **[verify]** - The current **mandatory УПД / счёт-фактура XML format version** and its effective date. **[verify]** - Exact **54-ФЗ ККТ exemptions** for a given activity, and 2026 penalty amounts. **[verify]** - Cross-border / EAEU operations, **sanctions** impact on document exchange and foreign counterparties (international sanctions can affect ЭДО with non-RU parties). - Whether a УСН taxpayer should take the special 5%/7% VAT rates (no input credit) vs standard rates — defer to `russia-vat`. - The interaction of the **разрешительный режим** with a particular cash software / ОФД setup. ### Reference - ФНС — nalog.gov.ru (счёт-фактура, ЭДО, traceability, ККТ, VAT return). - НК РФ Part Two, Ch. 21 (ст. 169 счёт-фактура; e-filing of the VAT return). - Federal Law No. 54-ФЗ — ККТ / online cash registers / ОФД. - Federal Law No. 371-ФЗ — traceability (прослеживаемость), РНПТ, operations report. - Federal Law No. 487-ФЗ — mandatory labelling (маркировка); «Честный знак» (chestnyznak.ru, operator ЦРПТ). - Federal Law No. 425-ФЗ of 28 Nov 2025 — VAT 20%→22% and УСН VAT changes from 2026. - Government Decree No. 1137 — invoice/УПД forms and ledger rules. ### Compliance checklist - [ ] Identify the regime: самозанятый (НПД) / ИП УСН / ИП-ООО ОСНО. - [ ] Is the taxpayer a **VAT payer**? (ОСНО = yes; УСН = yes only if 2025 income > ₽20m or voluntary.) → drives счёт-фактура + e-VAT-return. - [ ] Does the taxpayer sell to individuals? → **ККТ via ОФД** required unless a 54-ФЗ exemption applies (NPD always exempt). - [ ] Does any good appear on the **traceability** list? → **electronic** счёт-фактура/ УПД via ЭДО with **РНПТ**, plus the quarterly operations report. **[verify list]** - [ ] Does any good appear on the **labelling** list? → register in «Честный знак», Data Matrix codes, разрешительный режим at the till. **[verify list]** - [ ] Confirm the **current ФНС-approved УПД/счёт-фактура format version**. **[verify]** - [ ] VAT return: **electronic only**, quarterly, by the **25th** of the month after the quarter, through an ЭДО/ТКС operator. - [ ] Confirm signing requirements (КЭП vs operator secured channel). **[verify]** --- ## PROHIBITIONS - **Do NOT** advise a самозанятый (НПД) to issue a счёт-фактура, register a ККТ, or file a VAT return — the «Мой налог» чек is the only document, and NPD is not a VAT payer. - **Do NOT** tell a taxpayer that paper счёт-фактура/УПД is acceptable for **traceable** goods — those documents must be electronic via an ЭДО operator. - **Do NOT** assert a specific good is (or is not) traceable or labelled, or state a category start date, without verifying the current Government / «Честный знак» list. Mark such claims **[verify]**. - **Do NOT** state a mandatory document format/version (e.g. УПД 5.03) as settled fact without confirming against current ФНС guidance. **[verify]** - **Do NOT** advise that a paper VAT return is acceptable for a VAT payer — the НДС-декларация is electronic only; a paper filing by an obligated payer is treated as not submitted. - **Do NOT** compute VAT amounts, choose УСН VAT rates, or determine regime eligibility here — defer to `russia-vat`, `ru-usn`, `ru-income-tax`, `ru-self-employed-npd`. - **Do NOT** ignore sanctions exposure on cross-border e-document exchange — flag it as Tier 2/Tier 3 for the reviewer. - **Do NOT** issue final advice without credentialed Russian-accountant sign-off. --- ## Disclaimer This skill is **research-verified — pending sign-off by a qualified Russian accountant.** It was prepared from ФНС (nalog.gov.ru) and reputable Russian secondary sources as at **May 2026** for tax year **2026**. Russian e-invoicing, traceability, labelling, and ККТ rules change frequently and several rollouts are still phasing in; items marked **[verify]** must be re-checked against current official sources before reliance. Nothing here is a substitute for advice from a qualified Russian accountant or tax adviser, who must review and approve any output before it is acted upon or filed. Part of the open-source tax skills library at **openaccountants.com**. --- _Source: [OpenAccountants](https://openaccountants.com/skills/ru-einvoice) — open tax Guides for AI, reviewed by named CPAs/CAs/EAs. Quality: **source-cited draft**. For always-current figures and named-accountant backing, connect the OpenAccountants MCP server (`openaccountants-mcp`)._