--- name: stakeholder-action-tracker description: Tracks every action item assigned to or expected from specific stakeholders across project email threads — who owes what, by when, and what is overdue. Use when a project manager wants to hold stakeholders accountable or needs a view of who is behind on their commitments. Triggers on "stakeholder actions", "who owes what", "action items by person", "track stakeholder commitments", "who is behind", "assigned actions". metadata: version: 1.0.0 --- # Stakeholder Action Tracker ## Prerequisites This skill needs the iGPT MCP at https://mcp.igpt.ai/. If the MCP tools aren't available or return an auth error, tell the user to install the iGPT plugin (`/plugin marketplace add igptai/skills`) or add https://mcp.igpt.ai/ as a connector, then complete OAuth and say "ready". Retry once after they confirm. Never invent tokens or OAuth URLs. For deeper troubleshooting: https://raw.githubusercontent.com/igptai/skills/main/shared/mcp-guard.md --- ## What This Skill Does Extracts every action item, task assignment, and commitment assigned to named stakeholders across project email threads — and tracks whether each has been completed, is in progress, or is overdue. --- ## Workflow 1. Before calling any tool, collect these values from the user. Offer the defaults and let the user override them; do not invent values they did not give. - [time_range] — what window of email to scan. The user may give this in any form ("last 60 days", "the last 2 months", "May 2024", "since the kickoff"). Default: the last 60 days. Keep the user's natural phrasing for use in the ask input; convert to ISO dates separately for the search call. - [project_scope] — either "all" (default) or the name of a specific project to focus on. - [stakeholder_scope] — either "all" (default) or the name of a specific stakeholder to focus on. - [scope_clause] — derived. Combine [project_scope] and [stakeholder_scope] into a single natural-language clause: when both are "all", set to empty string; when only project is specified, set to " related to [project_scope]"; when only stakeholder is specified, set to " for stakeholder [stakeholder_scope]"; when both are specified, set to " related to [project_scope] for stakeholder [stakeholder_scope]". 2. Call search with: - query: action item assigned to do will send please provide by (if [project_scope] is not "all", append the project name to the query; if [stakeholder_scope] is not "all", append the stakeholder name to the query) - date_from: ISO start date derived from [time_range] - date_to: ISO end date derived from [time_range] (or today if open-ended) 3. Call ask with: - input: Review all email threads from [time_range][scope_clause]. For every named stakeholder, extract every action item, task, or commitment that was explicitly or implicitly assigned to them. For each action item note: who it was assigned to, what the task is, who assigned it, when it was assigned, any deadline mentioned, and whether there is any evidence of completion in subsequent emails. - output_format: { "strict": true, "schema": { "type": "object", "description": "Stakeholder action item tracker for a project", "additionalProperties": false, "properties": { "project": { "type": "string", "description": "Name or description of the project" }, "as_of": { "type": "string", "description": "ISO8601 date when this report was generated" }, "action_items": { "type": "array", "description": "List of every action item assigned to a stakeholder", "items": { "type": "object", "description": "A single action item with assignment and status details", "additionalProperties": false, "properties": { "assigned_to": { "type": "string", "description": "Name or role of the stakeholder responsible for this action" }, "task": { "type": "string", "description": "Clear description of the action item or task" }, "assigned_by": { "type": "string", "description": "Name or role of the person who assigned this action" }, "assigned_on": { "type": "string", "description": "ISO8601 date when this action item was assigned" }, "due_date": { "type": "string", "description": "ISO8601 deadline for this action item, empty string if not specified" }, "days_outstanding": { "type": "number", "description": "Number of days since this action was assigned with no completion evidence" }, "status": { "type": "string", "description": "Current completion status of this action item", "enum": ["open", "in_progress", "completed", "overdue", "unknown"] }, "priority": { "type": "string", "description": "Priority of this action item relative to other project needs", "enum": ["high", "medium", "low"] }, "evidence": { "type": "string", "description": "Quote or paraphrase from email that documents this assignment" } }, "required": [ "assigned_to", "task", "assigned_by", "assigned_on", "due_date", "days_outstanding", "status", "priority", "evidence" ] } }, "overdue_count": { "type": "number", "description": "Total number of action items that are overdue" }, "by_stakeholder": { "type": "array", "description": "Summary of open action item counts grouped by stakeholder", "items": { "type": "object", "description": "Action item count for a single stakeholder", "additionalProperties": false, "properties": { "stakeholder": { "type": "string", "description": "Name or role of the stakeholder" }, "open_count": { "type": "number", "description": "Number of open or overdue action items for this stakeholder" }, "overdue_count": { "type": "number", "description": "Number of overdue action items for this stakeholder" } }, "required": ["stakeholder", "open_count", "overdue_count"] } }, "summary": { "type": "string", "description": "One or two sentence summary of total actions, overdue count, and stakeholders most behind" } }, "required": [ "project", "as_of", "action_items", "overdue_count", "by_stakeholder", "summary" ] } } 4. Present grouped by stakeholder, with overdue items highlighted. Lead with overdue count and the stakeholder with the most outstanding items. 5. Ask: "Would you like me to draft a follow-up message to any stakeholders who are behind?"